Operations, Office and Program Assistance :

• Execute purchasing requests for office and programs.

• Oversee office security, distributing office access keys, maintaining access logs, and liaising with key building staff.

• Organize and arrange logistics for Global Kidsevents as needed.

•  Assist with student and stafftravel arrangements.

•  Assist staff with contract management and reports as needed including running statistical reports, tracking documentation, and dataentry.

•  Ensure appropriate stocking of office supplies inventory at all times. 

•  Keep filing systems, supply closets and inventory cabinets organized.

•  Perform general office administrative functions such as making copies, answering phones, greeting visitors and assisting with mass mailings.

• Execute IT administration tasks, such as inventory, service catalog, helpdesk requests, and systems management.

• Oversee issuance and management of computers, equipment and other technology assets.

• Train staff periodically in various systems and operational processes.

•  Update internal records, such as sign-in sheets, phone directory and organizational charts, amongst others.

•  Maintain facilities and equipment, ensuring a high standard of functionality; oversee the scheduling of any repairs or maintenance needs. 

• Assist with materials development and graphic design such as flyers, brochures, web/marketing collateral and reports.

• Provide general operations and basic technical support as needed.